What is Digital Certificate?
A Digital Signature Certificate (DSC) is a secure digital key that certifies the identity of the holder, issued by a Certifying Authority (CA). It typically contains your identity (name, email, country, APNIC account name and your public key). Digital Certificates use Public Key Infrastructure meaning data that has been digitally signed or encrypted by a private key can only be decrypted by its corresponding public key. A digital certificate is an electronic "credit card" that establishes your credentials when doing business or other transactions on the Web.
Digital signature certificates or DSC are required for filing income tax returns, company filings, import export clearance and e-tenders.
A Digital Signature is the equivalent of a physical signature in electronic format, as it establishes the identity of the sender of an electronic document in the Internet. Digital Signatures are used in India for online transactions such as Income Tax E-Filing, Company or LLP Incorporation, Filing Annual Return, E-Tenders, etc., There are three types of Digital Signatures, Class I, Class II and Class III Digital Signature. Class I type of Digital Signatures are only used for securing email communication. Class II type of Digital Signatures are used for Company or LLP Incorporation, IT Return E-Filing, Obtaining DIN or DPIN, and filing other forms with the Ministry of Corporate Affairs and Income Tax Department. Class III type Digital Signatures are used mainly for E-Tendering and for participating in E-Auctions. Digital Signatures come in the form of a USB E-Token, wherein the Digital Signature Certificate is stored in a USB Drive and can be accessed through a computer to sign documents electronically.
Documents required for obtaining DSC Registration
1. Self Certified PAN Copy
2. Self Certified Address Proof
3. Digital Signature Certificate Form of certified Authority duly filled in and signed by applicant along with an across the photo sign.
4. Submit the form along with documents, necessary fee to Certified Authorities and obtain valid digital signature certificate token.
Common Reasons for Rejection of DSC Registration
Never abbreviate the directors' names, regardless of what is mentioned in the ID/Address proof.
There must be no spelling errors in the mentioned names.
Bills shall not be older than 2 months and must be in the name of the applicant.
Avoid prefix such as Mr. /Mrs. /Shri. etc.
These are a stepwise procedure to get DSC registration. Makemyregistration is your online consultants companion which can help you with DSC Registration in India.
Why we need Digital Signature?
Class II Digital Signature
Class II Digital Signatures are used for Income Tax E-Filing, Company or LLP Incorporation, Annual Return Filing, etc., Class II Digital Signatures are required to file documents electronically with the Ministry of Corporate Affairs and Income Tax Department.
Digital Signature Certificate are stored on a secure USB flash drive called a E-Token . The Digital Signature Certificate stored in the USB flash drive must be connected to a computer to electronically sign a document.
Class III Digital Signature
Class III Digital Signatures provide the highest level of assurance and are used for E-Auctions and E-Tendering. Government entities like the Indian Railways, Banks, etc., require Class III Digital Signatures to participate in their E-Tenders.
Makemyregistration is a Licensed Registering Authority of Sify and E-Mudhra. Therefore, Makemyregistration can help you obtain Sify or E-Mudhra Digital Signatures hassle-free and quickly.
Digital Signatures usually come with a validity of one or two years. The validity of the Digital Signature can be renewed once the term of the previous Digital Signature expires.
Digital Signature Registration Questions Asked
Whether I am required to register myself as a Registered or Business user before registering DSC on MCA portal through the Register DSC facility?
No, user registration is not a pre-condition for registering the DSC through this facility on MCA portal.
Who should register the DSC on MCA portal?
Directors, Manager and Secretary of the Company and practicing professionals i.e. CA, CS & CWA should register their DSC on MCA portal, if they have not registered their DSC as a business user earlier.
Why do I need to register my DSC on portal?
On registration of your DSC, MCA system shall capture the details of your DSC against your DIN/ PAN, as the case may be. This information will be used to authenticate your digital signature for role check purpose.